Position Title : Document Controller x 1
Department : Project
Report to : Project Director & Project Manager
Salary Range : RM 3,000.00 – RM 4,000.00
Job Summary
The Document Controller is responsible for managing, maintaining, tracking, and distributing all project-related documents and records in accordance with company procedures, client requirements, and industry standards. This role ensures that all project documentation is accurate, up-to-date, and readily accessible to authorized personnel.
Key Responsibilities
1. Document Management
• Establish and maintain an effective document control system for project documentation.
• Receive, register, categorize, and file all incoming and outgoing documents.
• Ensure proper document numbering, revision control, and filing procedures.
• Maintain both electronic and hard-copy records.
2. Drawing Control
• Manage the receipt, distribution, and tracking of engineering and construction drawings.
• Ensure only the latest approved drawings are issued and used on-site.
• Maintain drawing registers and revision histories.
3. Document Distribution
• Distribute project documents to clients, consultants, contractors, and subcontractors.
• Prepare and maintain document transmittals.
• Ensure documents are circulated according to the approved distribution matrix.
4. Document Tracking and Reporting
• Update and maintain document registers and tracking logs.
• Monitor document status, including:
a. Submitted
b. Under Review
c. Approved
d. Approved with Comments
e. Rejected
• Generate periodic document control reports for project management.
5. Project Records Management
• Maintain project correspondence records, including letters, emails, and meeting minutes.
• Archive completed project documents in accordance with company procedures.
• Support internal and external audits by providing required documentation.
Qualifications
Education
Diploma or Bachelor’s Degree in:
– Business Administration
– Construction Management
– Engineering
– Information Management
– Or related disciplines.
Experience
– Minimum 2–5 years of experience as a Document Controller in the construction, engineering, or infrastructure industry.
– Experience handling large-scale construction projects is an advantage.
